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ShareWare OnLine 2
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ShareWare OnLine Volume 2 (CMS Software)(1993).iso
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AUCTION.DOC
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1993-01-31
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MikeSoft
Software Products
P.O. Box 29161
Columbus Oh 43229
Presents
THE AUCTIONEER
Version 2.0
Evaluation Copy
1. LAPTOP SUPPORT:
Monochrome laptops (or PCs) are supported automatically, the program checks
for monochrome and if found operates in black and white. Laptops that support
color with shades of blue, silver etc. may be hard to read because the shades
for two colors are too close. To over come this, Auctioneer can be started to
force monochrome. Execute auction with a /m to force monochrome, eg.;
C:\>auction /m
2. AUCTION MENUS:
To move the light bar at any Auction menu use the up/down arrow keys.
Press Enter to select an option, press Esc or select Quit to return to the
previous menu.
3. INSTRUCTIONS:
Instructions/messages are displayed at the bottom of the screen. When a
decision is to be made by the user such as 'Input more? [Y]/N?' the
letter enclosed in brackets is the default. Pressing Enter on this
example will select Y (yes). If the default is not desired you must press
the proper letter (upper or lower case).
4. SALE INFORMATION:
a. SELECT SALE - When Auctioneer is started sale number 1 is made the
default sale. If this is the desired sale there is no need to select a
sale. However, if there is more than one sale on file and you want a sale
other than number one, use the Select Sale option in Sale Information.
b. ADD SALE - When starting an auction for the first time sale
information must be entered. Select Sale Information at the main menu,
then select Add Sale. The system will provide the sale number. Enter the
appropriate information. None of the sale information is mandatory, to
bypass any item press Enter at that item. Add as many sales as needed.
Data for each sale is kept in separate files and can be changed or
deleted at any time.
c. CHANGE SALE - Sale information can be changed at ant time by using
the Change Sale option. Enter the sale number and change sale data as
needed.
d. DELETE SALE - When a sale is complete all data on the sale is removed
from the system using the Delete Sale option. Before deleting, the user may
optionally save the Bidder file to an ASCII file for further reference. The
file may be saved to ASCII without deleting the sale by pressing N (no) at the
following Delete Sale? prompt.
e. Data elements for Sale Info are;
Sale ID max 30 characters
Sale Number assigned by system
Auctioneer Name max 30 characters
Auctioneer Address
Street max 20 characters
City, Zip Code max 35 characters
Phone Number max 10 numerics
Bidder Surcharge max 99.99
Seller Surcharge max 99.99
Tax Rate max 99.9 %
Local Tax Rate max 99.9 % 2.0
Date of Sale mm/dd/yy
Country U (U.S.) or C (Canada) 2.0
Lots Y/N 2.0
Note: The Install Disk comes with sale number one on file with no
entries. To setup the first sale after installation choose CHANGE SALE, enter
the number 1, and fill in the sale information.
f. NEW FEATURES - Version 2.0 has added the following new features to
Sale Information;
1. Local tax rate - optional, if zero will not appear on Bill-of-Sale
2. Country - U.S. or Canada (default is U.S.) Affects terminology,
eg. State for U.S. Providence for Canada.
3. Lots - Yes or No. If yes, inventory is input by Lot. Sale Recap then
reports tracking information about each Lot.
4. Save Bidder file to ASCII - see Delete Sale.
5. INVENTORY MAINTENANCE:
a. ENTER INVENTORY - The system will assign the Item Number. Enter
quantity, Description, Owner Number, and owner information. Owner
information need only be input the first time, once on file the system
will display owner information when the owner number is entered. If the
owner is on file but the owner number is not known, enter 0 and a list of
all owners on file will be displayed. While entering an item, if you wish
to abort the item, enter 0 quantity and the item will not be put on file.
Details of the item may be entered by pressing Y at the Details ? prompt.
b. DELETE ITEM - To delete an item from inventory choose Delete Item and
enter the Item Number. If the Item Number is not known, press Enter with
no entry to select item from Inventory Window. Scroll the light bar with
up/down arrow keys until the item is on the light bar. Press Enter to
select item to delete or press left arrow key to abort delete.
c. QUERY INVENTORY - To view or change an item choose Query Inventory
and enter the Item Number. If the number is not known, press Enter
without entering a number to go to the Inventory Window. Use up/down
arrow keys to scroll the light bar. Once the item to select is on the
light bar, press Enter to exit the window and make changes to item. To
exit the window with no selection press the left arrow key. To view the
item and make no changes press F2 when the desired item is on the light
bar.
e. Data elements for Inventory Maintenance are;
Item Number assigned by system
Lot Number max 99999 2.0
Item Quantity max 99999
Item Description max 30 characters
Details Y/N If yes enter free-form details, no limit 2.0
Owner Number 1-99
Vendor Number optional max 10 characters
Owner Name max 30 characters
Owner Address
Street max 20 characters
City, State(Prov) max 30 characters
Zip Code max 7 characters (alfa/numeric for Canada)
f. NEW FEATURES - Version 2.0 has added the following new features to
Inventory Maintenance.
1. Optional Details of item, if Yes enter free-form details of the item.
Some word processing features apply, press F1 for Help.
2. Lots - If Lots is Yes in Sale Information, a prompt will appear for
the Lot Number.
6. BIDDER MAINTENANCE:
a. ADD BIDDER - To add new bidders choose Add Bidder. Enter appropriate
information.
b. CHANGE BIDDER - Once a bidder is on file, if changes are necessary
choose Change Bidder. If bidder number is not known, press F2 when prompted
to pick bidder from the bidder list.
c. Data elements for Bidder Maintenance are;
Vendor Number optional 10 characters
Bidder Number assigned by system
Bidder Name max 30 characters
Bidder Address
Street max 20 characters
City, State(Prov) max 30 characters
Zip Code max 7 characters (alfa/numeric for Canada)
Phone Number max 12 numerics
Bidder Fee max 99.99
Credit Limit max 9,999,999.
Credit ID max 30 characters
Tax Exempt Y/N 2.0
Local Tax Exempt Y/N 2.0
f. NEW FEATURES - Version 2.0 has added the following new features to
Bidder Maintenance.
1. Tax Exempt - If Yes, tax will not be added to Bill-of-Sale.
2. Local Tax Exempt - If Yes, local tax will not be added to
Bill-of-Sale.
3. Vendor Data Base - A data base of all vendors is maintained and
available to all sales. When a vendor number is entered, the data
base is searched and if found all information on the vendor is filled
in. If not found the information given will be recorded for future
reference.
7. CONDUCT A SALE:
a. ENTER ITEM TO SELL - Choose this option to sell an item if the Item
Number is known. Pressing Enter with no entry or Press Esc to return
to the menu with no sale. If an item is selected for sale that has
already been sold, indicated by an asterisk next to the item name in the
Inventory Window, a message will be displayed at the bottom of the screen
and another item must be re-entered.
b. GET ITEM FROM WINDOW - Choose this option to select an item to sell
from the Inventory Window. Use up/down arrow keys to scroll light bar.
Press Enter when the light bar is on the desired item. Press Esc to abort.
c. BID ON ITEM - New to version 2.0. Enter a bid on any item. When all
bids are in, select Enter Item to sell, enter the item number, then select
Pick Bidder. The system will then select the highest bid with the earliest
date (if bids were entered on different dates).
d. QUIT, NO SALE - This option aborts the sale and returns to the
previous menu.
e. SELL ITEM - To sell an item, enter the bidder number, the quantity
being sold, and the amount of the sale. If the bidder number is not
known, press F2 for a list of all bidders. The bidders name will be
displayed by the system. To abort the sale, enter 0 in the quantity field
and continue to press Enter until a No Sale is displayed. If the quantity
of an item is one, or when the last one is sold, an asterisk is displayed
in the right most column of the item in the Inventory Window. If the bidder
has a credit limit and the total items bided plus the current item exceeds the
credit limit, the system will not permit the sale of the current item. In
order to sell the item, go to Bidder Maintenance and increase the bidders
credit limit.
Note: When entering price, enter unit price only if sale is by the unit. If
price is for the total sale, press enter or down arrow key at Unit price.
If sale is by the unit, enter unit price and press Enter at Total price
with no entry, total will be calulated and displayed.
f. PICK BIDDER - Use only if bids were entered with the Bid on Item option.
When selected, the system will search for the highest bid with the earliest
date. If no bidders are found, a message will display in the lower left of
the screen and the item will remain un-sold.
g. Data elements for Bidder Maintenance are;
Item Number assigned by system
Bidder Number max 9999
Quantity Sold max 9999
Unit Price max 999,999.99
Total Price max 999,999.99
8. BILLING:
a. PRINT ALL BILLS - This option will print a Bill-of-Sale for all
bidders on the printer connected to LPT1.
b. SELECTIVE PRINT - This option will print or display a Bill-of-Sale
for a single bidder. Enter the number of the bidder, press Enter with no
entry or enter 0 to abort print.
c. PRINT BILL - This option will print a Bill-of-Sale for the selected
bidder on the printer.
d. DISPLAY BILL - This option will display the Bill-of-Sale for the
selected bidder on the screen.
9. SALE RECAP:
a. PRINT SALE RECAP - This option prints a sale recap to the printer.
The Buyer Recap shows a summary of each bidders purchases. The Sale Recap
shows total items to be sold, total items sold, total item cost (before
tax and surcharge), total bidder fees, total taxes charged, and gross
sale income (total of item cost, bidder fees, and tax).
b. DISPLAY SALE RECAP - This option displays the sale recap on the
screen. The recap can be displayed at any time during a sale to see how the
sale is going.
c. OPTIONS - The Buyer, Seller, Lot, or Inventory recaps may be toggled
on or off in any combination. A recap that is toggled off will not be printed
or displayed.
10. OPTIONS:
a. PRINTER PORT - The default printer port is PRN (LPT1). The port may be
changed to LPT2, LPT3, COM1, COM2, or COM3. Once changed, the default printer
port will be the new port each time the program is executed.
b. TOGGLE SOUND - Sound may be toggled on or off with this option. Once
changed, sound will remain on or off each time the program is executed.
c. DEFAULT COUNTRY - The default country may be changed by entering U for
U.S. or C for Canada. Prompt for country may be set to yes or no. When set
to yes, the program will prompt for country when adding or changing Sale
Information, when set to no, the program will by-pass the country entry.
d. COMPANY NAME - Five lines with 25 characters are provided for your
company name, address etc. The information entered will be printed on each
bill-of-sale. (Not included in Evaluation Copy)
e. LABELS - Mailing labels may be printed from the currently selected
bidder file.
f. Backup - Use to back-up/restore all auction data files. (Not included in
Evaluation Copy)
11. HELP:
a. Context Sensitive Help -
Help is available when entering data. Before entering the data, press F1
for help on the data being entered.
b. User Updateable Help -
Auctioneer has a unique feature that gives users the ability to update help
screens. Add your own notes to any help screen by pressing F10 at the screen
to be changed. Press Ctrl-W to save the changes and your notes will be there
when ever needed.